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Screens – What size? How many? What type?.Technicians – Camera, lights, sound, projection?.Projectors – Built-in, or special order?.Two-way radios – Reception capabilities in all areas?.Podium – How many? With or without microphone(s)?.Electrical supply sufficient, or additional needed?.
#Tips use visual lighting software portable
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In-house lighting – Adjustable in every room? Supplemental lighting needed?.Microphones – Wired or wireless, lavaliere, table or floor stands?.To get you started, here’s a basic AV checklist for events, including considerations to make regarding specifications: Once you have an understanding of what pieces of AV gear your venue can provide for your event, you can add or subtract equipment according to that event’s specific needs. Sourcing, setting up and managing AV equipment at an event may seem like a daunting task to event planners, but connecting early with your venue and communicating clearly about your AV needs will help alleviate AV anxiety and provide you with the support system you need to execute your event.Īn excellent place to start when planning AV for an event is to ask your venue for an audio visual equipment list. Proper AV equipment can elevate an event or presentation by adding a level of professionalism and sleek, cutting edge technology. An awards ceremony that features two presenters on opposite sides of a stage will require two podiums, two microphones, and so on. What is considered “AV equipment” will vary from venue to venue, so it is important to consider the unique AV gear and services your event may require beyond a standard AV equipment suite.įor example, a corporate conference for which the company plans to project a custom logo light onto the event floor may require a certain type of lighting or specialty light rigging. AV items are vital to events that include presentations, speakers, music and beyond Most events will require basic audio visual equipment. AV equipment is electronic media devices and equipment that includes both an audio (sound) and a visual (sight) component.